HOA Management Company for Boards That Want the Books Done Right
Financial management for HOAs and condos in Washington and Oregon
Dynamite Management handles the money side of running an association: assessments billed and collected, vendor bills paid, every bank account reconciled, and a monthly financial package your board can actually read. Your board keeps its vendors and its decisions. We do the books.
- Led by Doug McLain, a former CPA who has audited associations since 2011
- Monthly statements, bank reconciliations and owner balances, every month
- Vancouver, WA based; serving Washington and Oregon boards, remotely anywhere
Not a full-service property manager. If your board wants someone on site every week, we are not the right fit, and we will say so.
What we handle for your association
Everything a treasurer would otherwise do at the kitchen table, done by people who do it all day.
Assessment billing and collectionsLate-account follow-up and noticesVendor bill paymentBank reconciliations, every accountMonthly financial statementsBudget preparation with the boardReserve fund tracking and reportingAssociation tax returns (Form 1120-H)Owner portal with statements and online paymentsResale certificatesFinancial controls and fraud preventionBoard treasurer trainingWho this is for
Self-managed HOAs and condos
Your board runs the community well, but the treasurer is doing the books at night and nobody wants the job next year. We take the accounting, the billing and the bank work; the board keeps everything else.
Boards leaving a full-service manager
You are paying full-service rates for a manager who mostly forwards emails. Keep your own vendors, keep the savings, and hand the part that needs an accountant to an accountant.
Boards that want clean, audit-ready books
An auditor, an escrow company or an owner has asked for records, and the answer took weeks. Statements that reconcile to the bank every month mean the next request takes a day.
How it works
- Ask for a quote. Tell us the number of units, where the association is, and what the board wants handled. You get a flat monthly fee and a clear scope, not a sales call.
- Send us the records. Governing documents, current budget, latest statements and bank statements, owner roster with balances, vendor list.
- We set up the books. Chart of accounts, owner accounts and balances, vendors, bank feeds. Owners get portal access for statements and online payments.
- The monthly rhythm starts. Assessments go out, contracted and recurring bills are paid on schedule, other invoices wait for board approval, accounts are reconciled, and the financial package lands in the board's inbox before the meeting.
Run by someone who has audited the books, not just kept them
Dynamite Management is led by Doug McLain, a former CPA who has audited and prepared tax returns for homeowners and condominium associations since 2011. Auditing other managers' books for years is a good way to learn what goes wrong in association accounting, and how to keep it from going wrong in yours.
The company's rule is simple: boards decide, we do the books. Bills the board has already committed to, such as vendor contracts, insurance installments and utilities on autopay, are paid on schedule; any other invoice waits for a board member's approval in the system before it goes out. Every account is reconciled to the bank statement every month, and the association's accounts stay in the association's name. If a board member wants to see any transaction, it is a login away, not a records request.
We are a small firm on purpose. You will deal with the people who actually do the work, and your monthly package will look the same in month twenty-four as it did in month one.
Ready when your board is.
Call (888) 575-0563 or send us the basics and we will come back with a fee and a scope.
Get a quoteWhere we work
Dynamite Management is based in Vancouver, Washington. Most of the associations we serve are in Washington and Oregon: Clark County, the Portland metro area and the Puget Sound region, along with communities in Central and Eastern Washington. Because the work is financial and administrative rather than on site, distance does not change what you get or what it costs, and we serve associations in other states as well. See our Washington page for state-specific notes on WUCIOA and association accounting rules.
Questions boards ask first
No, and that is deliberate. Dynamite Management is the financial and administrative side of HOA management: the books, the billing, the bills, the bank accounts, the reports and the tax returns. We do not send someone to walk the property or run your landscaper. Your board keeps its vendors and its decisions, and pays for the part of management that actually needs an accountant.
Bill and collect assessments, follow up on late accounts, pay approved vendor invoices, reconcile every bank account to the statement, and deliver a monthly financial package the board can read: balance sheet, income statement against budget, bank reconciliations and an owner receivables report. Once a year we draft the budget with the board and prepare the association's Form 1120-H.
A flat monthly fee quoted for your association, based on the number of units and what the board wants handled. There is no hourly billing for routine work. The association's federal tax return is a separate flat fee of $175. Ask for a quote and you get a straight answer on fees and scope.
Yes. Most boards that call us are self-managed and have a treasurer who is tired of doing the books, or are leaving a full-service manager and want to keep the savings without taking the accounting back on themselves. Both work well with this model.
We are based in Vancouver, Washington, and most of our associations are in Washington and Oregon, including Clark County, the Portland metro area and the Puget Sound region. Because the work is financial and administrative, it is done remotely, and we serve associations in other states as well.
The governing documents, the current budget, the most recent financial statements and bank statements, the owner roster with balances, and the vendor list. From there we set up the books, load owner accounts and take over billing at the next assessment cycle.
Get a quote for your association. Send the number of units and what the board wants handled through the contact form, or call (888) 575-0563. Straight answers on fees, scope and what your board gets every month.